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| date: 28/07/2024 20:30 | ||
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| ## **Attendees:** | ||
| - Vincent | ||
| - Godfrey | ||
| - Agam | ||
| - Anastasia | ||
| - Chris | ||
| - Cat | ||
| - Fergus | ||
| - Tomas | ||
| - Marton | ||
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| ## 1. **Opening Remarks** | ||
| - The meeting started with an overview of academic families. | ||
| - Committee to find 3 people each who would want to be academic parents | ||
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| ## 2. **Promotional Material** | ||
| - Inquiry about participant sign-ups. | ||
| - Instagram, LinkedIn, and email + others will be used for promotional content. | ||
| - The event will be joint with the school, making it more official and allowing more people to attend. | ||
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| ## 3. **Discussion on Incentives** | ||
| - Suggestion that parents could receive free coffee from EUSA. | ||
| - Discussion on the need for more incentives to attract 4th-year and master's students, such as forum access for parents. | ||
| - Concerns about the inclusivity of EDI (Equality, Diversity, and Inclusion) questions in the form; currently, only male or female options are asked. | ||
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| ## 4. **First Families Event** | ||
| - Review of a document detailing the first families event. | ||
| - Venue ideas discussed, with weekends being preferred for a more fun atmosphere. | ||
| - Decision on the pub crawl will depend on participant turnout on the day. | ||
| - Suggestion to include the time commitment in the sign-up form so participants know the weekly involvement required. | ||
| - Promotion should detail the number and frequency of events. | ||
| - Ideas like creating traditions, structured activities, and competitions between families were discussed. | ||
| - Proposal for a family flag or crest. | ||
| - **Participation Numbers** | ||
| - Expected numbers: 250 children, 50 parents, plus committee and staff. | ||
| - **Student Satisfaction and Event Ideas** | ||
| - Inquiry about thoughts on student satisfaction. | ||
| - Suggestion to bring back beer pong with lecturers. | ||
| - Proposal for sessions with parents and faculty to discuss student experience. | ||
| - Concerns raised about using the Informatics Forum as the default venue due to its atmosphere. | ||
| - Alternative venues such as The Caves and Pollock Place mentioned, with catering constraints noted for The Caves. | ||
| - Funding details: a minimum of £5,000 from the school is guaranteed, with the possibility of more. | ||
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| ## 5. **Pitchathon** | ||
| - A weekend event where students form teams to develop startup ideas. | ||
| - Students work with mentors and present their ideas to a sponsor panel, with potential funding opportunities. | ||
| - The event aims to help students develop soft skills and enhance networking. | ||
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| ## 6. **Action Items** | ||
| - Committee to find 3 people each to sign up to be academic parents. |