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Vendor Kick Off Week.md

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MONDAY 7/13

Introductions

Time: 10:00-11:00 AM ET Facilitator: Lauren

Agenda

  • Welcome from Susan
  • Quick overview of agency and team structure
  • Everyone introduces themselves
  • Who isn’t here today? What’s their role?
  • Fun thing!

Contract logistics + getting started

Time: 11:00AM-12:00 PM ET Facilitator: Miatta + Brian + Lauren

Agenda

  • Overview of partnership between OFA and 18F
  • Contract logistics
  • IT
  • Collaboration tools
  • Some stuff to read

OCIO governance overview

Time: 1:00-2:00 PM ET Facilitator: Lauren + Audrey + Tijan

Agenda

  • Overview of Software Development Lifecycle process
  • Overview of ATO process

TUESDAY 7/14

Asynchronous work

  • OFA/18F work on getting Vendor access
  • OFA/18F finish prepping content for Wednesday
  • Vendor works on reviewing materials

WEDNESDAY 7/15

What we’ve learned and decided so far

Time: 11:00 AM-12:00 PM ET Facilitator: Lauren

Agenda

  • Institutional history and context
  • Product background

QASP & Deliverables

Time: 12:00-12:30 PM ET Facilitator: Laura

Agenda

  • Deliverables
  • QASP
  • When is the project done?

Some kind of assumptions/risks activity

Time: 4:00-5:00 PM ET Facilitator: Raft

Agenda

  • Hopes & Fears
    • Identify limitations
    • Assumptions
  • Demo HMDA tool
    • Gather feedback on what works vs what is a big no-no
  • Balancing ongoing discovery with evaluative research (TBD based on review of TDRS research artifacts)
  • Discuss planned research and dev approach
  • Recruitment for user research

THURSDAY 7/16

User research findings

Time: 11:00 AM-12:00 PM ET Facilitator: Christine

Agenda

  • What we’ve done so far
  • Product design decisions/considerations

Technical constraints and architectural overview

Time: 1:00-2:00 PM ET Facilitator: Laura

Agenda

  • GitHub
  • CircleCI
  • Cloud.gov
  • Login.gov
  • Quick prototype walkthrough
  • ATO

FRIDAY 7/16

How do we want to work?

Time: 11:00 AM - 12:00 PM ET Facilitator: Raft

Agenda

  • OFA + 18F how we’ve been working so far
  • Team roles
  • Agile expectations
    • User story points
    • Acceptance Criteria
    • Definition of Done
    • Task handoffs
  • How do we know when we’re done?
  • Team chartering
  • Ceremony + meeting scheduling
  • How do we work in GitHub
    • Workflow and processes *Tools we will use for design, development, TDRS product management, and team communication

Open working session

Time: 2:00-3:00 PM ET Facilitator: Raft

Agenda

  • Ice breaker activity
  • Establish team norms
  • Discuss key performance indicators
  • Ad hoc questions