Venue for 2017 OSD Summit #59
Comments
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Added a few things here. |
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Open Labs is nice for groups under 20 (and well, I'm a board member there so we can get things going quickly. Might not be fit for working in the open with more people). |
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There’s quite a disparity with how easy to reach Berlin is vs Tirana though for the European contributors, right? Sure Tirana is cheap, but ease of travel overshadows that a bit I would say. For example for @victoria-bondarchuk @Xaviju from Madrid, @evalica from Romania, @eppfel from central Germany, @belenbarrospena @ei8fdb from London, @andreasn from Gothenburg, @raghunayyar from Stockholm and a lot of others. And please don’t forget our huge community in Berlin already. Just want to make sure we pick a location which is proper for our very international community, similar to how Brussels works well. |
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(fwiw, if we did Brussels I can probably host some people) |
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I'm biased but I think that we might want to break the habit of being part of the scene at some point. I realize that places like San Francisco, London and Berlin are the first cities you would do such a meetup. I think it has quite a few disadvantages regarding diversity and inclusion if we take it for granted that a certain city is the "capital" of any project. Let's be a bit nihilistic here. When you say ease of travel do you mean the travel duration? As that's the only thing which might be a downside at the end of the day, due to the higher flight prices being counter balanced with other financial disadvantages in less mainstream cities like Tirana. That was the motivation behind OSCAL when we started it in 2014. We would be able to host quite a few people in Tirana as well if needed. |
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I want to point out that when I'm considering my traveling to the summit I'm not just considering financial cost but also environmental impact. It doesn't make sense to me for us to have 25 people travel to Tirana if the other option is to have 15 people travel to Berlin because 10 people are already in Berlin. Berlin is also pretty well connected by train, so people don't have to necessarily fly. Edit: I want to emphasize that I think it would be really cool visit Albania, and I would love to see it, so I'm saying this completely against my own self-interest. |
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I'm biased but I think that we might want to break the habit of being part
of the scene at some point.
@elioqoshi generally, I like this approach, but considering this is our *first*
Summit, I think we hardly need to break a habit.
I think it has quite a few disadvantages regarding diversity and inclusion
I think it makes sense to consider our attendance goals #62 re: diversity.
@elioqoshi you're the only core contributor from Albania, right?
Thanks @simonv3 for caring about environmental impact. If the global leaders
can't get their shit together & the activists ignore it... being a bit
*nihilistic*, our days (as a species) are numbered :)
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I vote Iceland! ;) My 2c is that while I would love to visit Albania someday it would be much more likely that I could justify travelling to Berlin since I dont have any company to sponsor me. |
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Yeah I was playing a bit of devil's advocate as well, since I love Berlin myself and wouldn't mind traveling a bit hehe. But my point is to not establish a culture where things mostly happen in one place. It's comfortable and easy, but might not be the most inclusive (and I mean potential inclusivity, as we already know each other pretty well). Heck, I'd love if this would be organized in Romania or Iceland one day. But I understand that we have to make it as accessible as possible for the first time, so let's go ahead with Berlin, as long as we make sure that we will diversify the location in 2018 ;) |
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I think Berlin is a wonderful location for the first OSDSummit as well. |
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Let's be practical first, and choose a location which is easy, cost efficient, reduces travel for everyone, and low environmental impact for our first year. Then next year we can be nihilistic and blow it all to heck. |
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We have also contact with ImmobilienScout and SoundCloud office (the first one has pretty big room, second one not sure how big spaces they have). |
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I like Berlin, since it's one of the few cities I have direct flights to. But Tirana doesn't seem that bad for me, flight-wise, it's just one stop in Frankfurt. |
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Ok – so first time Berlin, and then it will be a traveling summit! :) Like GUADEC, Libre Graphics Meeting, etc – Great plan 🎉 |
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Let's ask the opposite question so we can wrap this up since we have momentum now: |
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Thanks for bringing that up @elioqoshi! I don't know if there's anyone who's interested in coming who might have an issue with visas. I think that's a great reason for never having the summit in America. |
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Yeah, the US has always been pretty inaccessible for anyone not coming from a "first" world country (let alone the Trump thing which is making it worse). |
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Another interesting venue option for Berlin: http://spektrumberlin.de/project.html PS: Thanks for planning this, I'm very excited! I am currently not able to contribute much more than ideas, because of organizer overload with other projects. Towards late summer/fall I should have free time again and would love to help where needed. |
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@Kriesse Looks interesting! What fees would there be? Personally I don't think existing branding is a problem, as long as it's open source related. especially with a non-profit which already have Open (Source) Design communites (where Wikimedia, Tor and Mozilla would qualify) |
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I see it has been mostly decided but I'd like to chip in in favor of Tirana, just to show there are people who want to attend on this side of the continent, too. |
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Hiya @Kriesse thanks for stopping by and suggesting Spektrum, I hadn't thought
of that place
What fees would there be?
Not sure. I know Spektrum operates the bar in the evening to pay rent and such.
Personally I don't think existing branding is a problem...
I get what you mean @elioqoshi however, I also get what @Kriesse means, in
that certain orgs (be it Wikipedia, Tor, or Mozilla) beget certain clicques
and cultures. Spektrum is a relatively neutral art meets science space that
does all sorts of events. Sure, Spektrum has their own group of core
members, etc... but might be nice since they are arts aligned, compared to
Tor space which is privacy aligned... food for thought
I'll send my contact there an email.
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@qwazix Where are you based if I may ask? I'm happy to see that Berlin is not taken as granted (not because I dislike Berlin, but because of the reasons I mentioned above). Would you be able to come to Berlin? Are your blockers mostly geographically, timewise or financially? |
Makes sense. Again, we have to balance here different factors. If we would choose Spectrum, we might have more independence in shaping our experience there. However that (theoretically) would come with a certain financial cost. On the other hand, Mozilla or Wikimedia would probably sponsor drinks as well. That would save us a few bucks... |
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@elioqoshi I'm in Athens. No blockers, probably I will be able to come to Berlin, but it's nice to visit new places, especially one that's so close but never got the chance to visit. |
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qwazix, come to OSCAL https://oscal.openlabs.cc in May :) |
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I think Berlin is ok. For me, the simplest variant would have been still Bruxelles, 3 days before or after FOSDEM. Sure this would mean to way until 2018 and not visit other countries, but I think that would have been the simplest variant (we would already have sponsorship in order to get there, we would just need to find a location for the extra summit days). Regarding the location we should have a registration count and decide it depending on the number of participants. Although the traveling summit idea is nice, just a note that not everyone will be able to have the finances and accessibility to travel to different places every year. Especially if we want the summit to be for 3-5 days. Not to mention that depending on the location, every year we would need to take it from scratch in terms of sponsoring, accommodation, venue, etc. Taking the traveling summit idea, would be cool, but it will limit our members participation. |
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More Edited to make clear what I meant. |
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@whitef0x0 I think you're going to get a lot of push back from a majority Europe-based group to host the Summit in SF :P However please don't feel discouraged from organizing a local meetup! We've had some conversation around it here: #58. Let me know if you want a hand with that. |
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@whitef0x0 awesome! :) I started to rally some of the Open Source Design people in SF in this comment: #58 (comment) would be cool if you want to take the lead on organizing that! |
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Hey everyone, sorry again for the late response. I hope @evalica 's edits will do since they are purely related to updating the Xwiki software. I don't know how they judge that kind of thing, maybe they simply look at the edit count? But either way definitely worth a try. Also it's always better if a couple of people apply for the funding together. Is there anyone else who could join the application? I will ask again if there's a way I could join the application some way after all, so we could be three people. I'm back from my holiday next week and then I can set up a preliminary grant application that we can then all go over together and fill in the details, since it usually needs to be quite detailed in what we want to achieve and how many people we expect, what we want to do and that sort of thing. Alright with everyone? Sunny greetings from Italy :) |
@Incabell I could be a co-applicant, have some edits at https://en.wikipedia.org/wiki/Special:Contributions/JanCBorchardt Anyone else with some edits @victoria-bondarchuk @elioqoshi @simonv3 @belenbarrospena @bnvk others? :) |
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I'm a consumer of Wikipedia, not an editor :P |
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I'm a Wikimedia contributor but not on Wikipedia via articles. I find it quite discriminating that Wikimedia puts barriers like this for writers when there are contributors who are involved with Commons, Design, Event Organizing and more. |
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I am like @simonv3, just a consumer ;) |
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I have very few edits with two different accounts on german and english: |
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Hey everyone, sorry I haven't gotten around to this yet. Jan and I set up an etherpad last time where we collected first ideas and links to helpful pages. @elioqoshi you don't need to be a Wikipedia editor. Just a contributer in any way to any of the Wikimedia projects. It's just some type of restriction they have so not literally anyone can request funding. But looking at the grants they've granted, those accounts have like 5 edits which were especially created for that purpose so they do really try to accommodate anyone if the idea is good and fits the Wikimedia mentality. It's just a formality really. PS: the text in the etherpad is in German because I think we need to hand it in in German but I'm not sure about that. Either way, if you have a nice way to explain ourselves and what we want from them in English, please add it to the etherpad. We can still translate it should they not accept it in English (which I don't think). |
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Quick question, will the weekend part be mostly an internal thing or do we explicitly want people from outside to join and visit the summit? I'm also till a bit confused as to how many people we expect and the format of the whole thing. Can anyone enlighten me? |
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@Incabell the weekend part will be welcoming to newcomers too of course. :) However it's focused on getting involved and being active. As format I think a barcamp/unconference style is best, where at the start of the day everyone can suggest topics and we will have sessions to discuss and work on them. We should have 2 or 3 tracks at most so there are not that many conflicts, and sessions of around 30 minutes to keep things brief. But we can adjust based on the number of topics. For the weekend I would expect there to be around 30-50 people. What do you think @bnvk @simonv3 @evalica @jdittrich @victoria-bondarchuk @belenbarrospena @ei8fdb @elioqoshi @eppfel? Then on the Monday-Tuesdday we form working groups to work on the things discussed during the sessions, and other things too of course. |
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I'd be super impressed if we get 50 people coming! That'd be awesome. All of those ideas I fully support. |
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Has the venue been finalized? I simply wrote "Berlin" in pull request opensourcedesign/events#79 that I just made. |
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@Incabell @elioqoshi can you confirm that Wikimedia for the weekend (14–15) and Mozilla for the weekdays (16–17) is fixed? :) |
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@jancborchardt Sorry, I'm on this already. It should be fine, I just need Mike Henretty, who is an employee in the office to file a ticket to reserve the space. He is on PTO right now and returns 4th September. I'm not a contractor anymore at the time being so I couldn't file a ticket. |
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@elioqoshi cool, thanks! :) @Incabell @jdittrich is everything set for Wikibär (or Wikimedia office) too? :) |
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Are we doing another call for September?
…On Sun, Aug 27, 2017 at 1:00 PM, Jan-Christoph Borchardt < ***@***.***> wrote:
@elioqoshi <https://github.com/elioqoshi> cool, thanks! :) @Incabell
<https://github.com/incabell> @jdittrich <https://github.com/jdittrich>
is everything set for Wikibär (or Wikimedia office) too? :)
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I've got a calendar event for the 5th of September, yeah. |
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An update on the venue:
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@Incabell @elioqoshi can you please confirm the venues? :) I think that’s the main thing blocking people from booking. |
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Was it? It's 100% confirmed. I just talked today again and they blocked 16 and 17th at the Mozilla Community Space for us. |
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Same goes for WikiBär :) |
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Sorry for the late reply... |
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Closing since the event has passed! Thanks Wikimedia for the location! |
Update:
We'll be hosting the event at the WikiBar and the Mozilla Community Space.
Old:
As per discussion in #57 there seems to be two main cities up for considerations, Berlin and Tirana.
Berlin, Germany
Locals: @bnvk @jancborchardt @Incabell @jdittrich @ScintillaLuz @Kriesse @gsambrotta @bbalazs @mrflix
Tirana, Albania
Locals: @elioqoshi @rskikuli @AnXh3L0
At some point we can move these to Markdown files once solidifies.
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