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ATLAS Talk Instructions #3

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4 of 5 tasks
matthewfeickert opened this issue Sep 24, 2024 · 0 comments
Open
4 of 5 tasks

ATLAS Talk Instructions #3

matthewfeickert opened this issue Sep 24, 2024 · 0 comments
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matthewfeickert commented Sep 24, 2024

Thank you for accepting to prepare and give the talk "Building a Columnar Analysis Demonstrator for ATLAS PHYSLITE Open Data using the Python Ecosystem" at CHEP2024. This is good news! Please go ahead, register at the conference and make the required arrangements. If not done yet, please inform the organizers that you will give this talk.

This email details the 5 steps you need to take:

  1. 1. Upload your slides to CDS no later than 10 days before the start of the conference, and for CHEP - no later than 30 days before start;
  2. 2. Request an approval to initiate the internal ATLAS review at least 10 days before the start of the conference, and for CHEP - no later than 30 days before start;
  3. 3. Rehearse your talk within your team (typically 3 to 5 days before the start of the conference);
  4. 4. Present your talk at the conference after addressing the comments received in steps 2 and 3;
  5. 5. Upload the final version to CDS after the conference.

Detailed procedure:

  1. Submit your talk in CDS (preferably in pdf format) at least 10 days before the start of the conference, and for CHEP - no later than 30 days before start, so as to allow the Computing Speakers Committee members to initiate the slide approval process;
    • Go to https://cds.cern.ch/submit?ln=en&doctype=ATN to submit a new ATLAS Communications document;
    • Choose the Offline Software and Computing [SOFT] category and click on Submit a document;
    • Fill in the information and click on Finish submission.
  2. Request SLIDE approval for your document. This step will initiate the slide review;
    • Go to https://cds.cern.ch/submit?ln=en&doctype=ATN ;
    • Choose the Offline Software and Computing [SOFT] category and click on Request Approval of CONF notes, PROCeeding or SLIDEs;
    • Fill in the document number you got in the first step and select SLIDE;
    • Implement the comments received from the reviewers (CDS discussion tab) and get their green light to present the talk. The final approval of your slides, i.e. to be available outside ATLAS, will occur only after the conference.
  3. Rehearse the presentation with your team, and implement the suggested corrections;
  4. Present your talk at the conference. The latest version made following the comments received in the previous steps should be used;
  5. After the conference, you should upload the latest version of your slides in CDS (the actual slides shown at the conference) and inform your designated Speakers Committee member by email. Your slides will then be approved by the Speakers Committee and will be available outside ATLAS.

More details and instructions for preparing ATLAS talks are given in: http://atlas-speakers-committee.web.cern.ch/atlas-speakers-committee/SpeakersInstructions.html

When starting to prepare the talk, please check the conference Indico page to be aware of talks by other LHC experiments that may significantly overlap with yours and check that no unexpected change to the time allocated to your talk has occurred. If this is the case, please contact the Computing Speakers Committee.

Sometimes a conference speaker is asked to provide a write-up of their presentation for the conference proceedings. Proceedings need to first be reviewed and approved by your institute representative prior to review and approval by the ATLAS Publication Committee. The procedure is outlined at: https://twiki.cern.ch/twiki/bin/view/Atlas/PubComProcNotes

Please refer to https://twiki.cern.ch/twiki/bin/viewauth/AtlasComputing/ComputingSpeakersCommittee for detailed computing-specific talk and poster preparation instructions.


Computing Speakers Committee (CSC)

Slides and Posters

  • The deadline for submitting slides and posters for approval is generally 10 days before the conference's submission deadline or the start of the conference, but it is necessarily earlier for conferences such as CHEP, which generate a very large number of ATLAS submissions for review.
    • The deadline for CHEP conferences is 30 days before the start of the conference. This deadline is about as late as it can be while still giving the CSC adequate time to review slides and posters for the conference. Please make every effort to adhere to it, and submit earlier than the deadline if you can.
  • Use ATLAS CDS to submit slides/posters and request approval.
    • Submit slides and posters as ATLAS General Communications in the Offline Software and Computing (SOFT) category. They will be registered as an ATL-COM-SOFT document. After receiving the confirmation email of the submission, use the link provided to request approval as SLIDEs (also for posters). Slides and posters must be approved by the CSC as they are open to the general public. In the approval request you can insert comments for the referee if needed.
  • After you submit the slides/posters to CDS and request approval, send a mail to the CSC mailing list notifying that you have submitted the file (just as a backup -- the CSC gets email notification from CDS when you request approval of the slides).
  • The CSC will then review the slides/posters, posting comments in CDS and iterating with the submitter until the slides/posters are ready to be approved. The CSC will then approve the slides/posters.
  • Rehearsal talks are not foreseen unless the talk is handled by the Speakers Committee.
@matthewfeickert matthewfeickert self-assigned this Sep 24, 2024
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