Questions to cap-js/sdm plugin

[andreasmeindl]

Hi Team,

we currently use the 'SAP Document Management Service Integration Option' with its built-in REUSE-UI for the management of attachment within our application. We now analyzed the SAP Document Management Service Plugin because it now supports multitenancy and we would prefer it to use it instead of the Reuse UI of the SAP Document Management Service Integration Option.

Quickly simplified our use-case related to attachments is, that a user can manage attachments within one of our CAP FE applications and they do get saved in a repository. Aside from that we also create files within this repository via automatic processing and send them as email.

However after a test-implemention of this plugin which should replace our 'SAP Document Management Service Integration Option - Reuse UI' we do have some questions and uncertainties and would like to adress them respectively ask if these things are maybe planned in future versions.

Is it possible:

1. to create folders via the UI or API for the purpose of structuring the data?
2. to create an attachment as link to an existing file within a repository? A user maybe already has this piece of data stored and just wants to reference it instead of uploading it again
3. to have permission controls on uploaded files? (We saw that this point was mentioned in the 'Outlook'). We send PDFs as email and they shouldn't be editable/deleteable when they were finally transferred.
4. to create attachments on entities which are not annotated as draft-entities? The entity on which we have attachments doesn't necessarily need to be draftable. However we have to make it draftable to use the functionality.
5. to set a fixed or even dynamic folder within my repository as entry folder for the saved attachments? As we anaylzed all the attachments are saved within a folder which has the key of the entity as name. This folder is generated on root. For structuring purposes it would be great if we could decide in which folder these attachments are saved.

Thanks in advance and best regards,
Andreas

[ashishjain14]

Hi @andreasmeindl : Here are the inputs:

1. to create folders via the UI or API for the purpose of structuring the data? - It is a roadmap item, yet to be priortized

2. to create an attachment as link to an existing file within a repository? A user maybe already has this piece of data stored and just wants to reference it instead of uploading it again - It is a roadmap item, yet to be priortized

3. to have permission controls on uploaded files? (We saw that this point was mentioned in the 'Outlook'). We send PDFs as email and they shouldn't be editable/deleteable when they were finally transferred. - Can you explain more about this use case?

4. to create attachments on entities which are not annotated as draft-entities? The entity on which we have attachments doesn't necessarily need to be draftable. However we have to make it draftable to use the functionality. - This is something which is being worked by attachments team, here is the issue

5. to set a fixed or even dynamic folder within my repository as entry folder for the saved attachments? As we anaylzed all the attachments are saved within a folder which has the key of the entity as name. This folder is generated on root. For structuring purposes it would be great if we could decide in which folder these attachments are saved. - Can you explain more about your use case, what kind of folder structure you are looking for across entity?

Regards,
Ashish

[andreasmeindl]

Hi @ashishjain14 ,

thanks for your detailed answers.

Explanation to 3:
We attach documents to an Entity "Loss" in Insurance sector. These attached documents can be sent by mail to insurance companies.
After sending the attached files, these files are bound to the loss and therefore shouldn`t be deleted. In capire, there is a point "permission management" in outlook section. Can we achieve our requirement when permission management is delivered by sdm plugin?

Explanation to 5:
Assumed, it will be possible to store the attachments in additional folders under root folder, we want to see these folders on attachment table and want to be a underlying folder be opened be default.
Like it is possible with sap dms reuse ui. Here entry folder is "EXTCOMLD15" which is one level under root folder.

Regards,
Andreas

[andreasmeindl]

Hi @ashishjain14 ,

any news on this?

Regards,
Andreas

[ashishjain14]

Hi @andreasmeindl ,

Just sent you a note over email.

Regards,
Ashish

[mkharpur1]

Hi Team,

We are using the SAP Document Management Service Plugin for the management of attachment within our application. .

Our application is a read only showing Supplier details. The use-case related to attachments is, that a user can view the Supplier and can add/update/delete attachments within one of our CAP Fiori Element applications and they get saved in a repository.
The supplier data is coming from oData v4 service

Is this use case supported?

What we have tried so far?

• We implemented the use of the plugin as documented here
• We are able to see the Attachments tab in the UI and in the database, however it is read only

Thanks and regards,
Mann

[dheerasameerk]

Hi Mann,

The topic of attachments in read only mode is under discussion. However, this is only to support the capability with OData APIs only and not on the UI. Supporting adding attachments in readonly mode is not planned from UI.

Regards,
Dheer