# Chapter Administrator

The Chapter Administrator is primarily responsible for:

* Monitoring the chapter email and ensuring deadlines are met
* Maintaining all records, both local and National, for the Utah Chapter
* Maintaining and creating Chapter infrastructure
* Maintaining the Chapter Redbook, Constitution, and Resolutions
* Maintaining official Chapter communication channels
* Being a point of contact between our Chapter and our National Fraternity
* Being a point of contact between our Chapter and the University of Utah's Office of Fraternity and Sorority Life

## Responsibilities

TODO

### Maintaining and Developing Chapter Infrastructure
Administration is responsible for developing and maintaining digital (and in some cases physical) infrastructure that is essential to chapter operations. This includes the chapter Google Drive, Utah Triangle website, and the Discord server.

### Ordering New/Replacement Pins
Administration is responsible for ordering pins and badges for new members and helping current members order replacement pins, should the need arise.

### Granting New Members Access to Calendar and Google Drive
Allow new members access to the Utah Triangle Google Drive and Calendar

### Updating, Maintaining, and Reporting Chapter Records
* Chapterspot listings should be reviewed at the start and end of each semester to ensure they accurately reflect the state of the chapter. Chapterspot should be updated when the chapter receives new members or the membership status of a brother changes (i.e. initiated, dropped, became alumni). These updates should be made as soon as possible as Nationals checks in throughout the semester.
* When new members join, it is necessary to collect relevant information for updating Chapterspot and Triangle’s internal records. Expect to put out a survey to collect this information after bids have been extended. 
* IFC will request information on chapter membership several times throughout the semester. These requests come in the form of emails from someone in the IFC office. These emails include forms to be filled out and related instructions.

### How to Add New Members to Chapterspot
* To add new members, go to the recruitment tab and initialize new members by selecting [Add Prospects] and filling out the required information. Creating a Google Form to collect this information from new members is recommended. 
* As bids are given and accepted, move members through each phase shown on the recruitment page. These are in order: New Member Prospects > New Member Bid > Bid Accepted > Pledged. You are safe to move members to Pledged when they have paid their dues. Members will need to have the Pledged status before they can be given a status within the chapter.
* When new members have been approved for initiation, their status can be changed to Interim and then Undergraduate after they have been initiated. This transition has to happen in that order for it to work (I don’t make the rules).

### How to Update Members’ Status in Chapterspot
* On the members page, select the members whose status you want to change via the checkboxes. Then select [Actions] > [Update Members’ Status]. You will be presented with a list of options for status changes, select the appropriate one. In Chapterspot, initiated members are called Undergraduates. 

## Previous Chapter Administrators

Advice from previous Chapter Administrator are as follows:

### 2020-2021: Andrew Falkowski

[TODO]

### 2019-2020: Ryan Dougherty

[TODO]

### 2018-2019: Harley Astin

[TODO]