|
| 1 | +# Handbook TL;DR |
| 2 | + |
| 3 | +*TL;DR attend a few tl;dr meetups and use common sense; this is just a reference* |
| 4 | + |
| 5 | +Organiser handbook for an enjoyable TL;DR-formatted event. |
| 6 | + |
| 7 | +## Venue Selection |
| 8 | +Announce the date, time, and location early to give attendees notice and prevent clashes with other events. |
| 9 | + |
| 10 | +Announce as far in advance as possible. Several months preferably. |
| 11 | + |
| 12 | +Schedule multiple repeated meetups in advance. Shows a trend for hosts and visitors to commit to. |
| 13 | + |
| 14 | +### Venue should... |
| 15 | +- Offer guest/public wifi |
| 16 | +- Preferably provide food, though this is never a requirement it just happens |
| 17 | + |
| 18 | +### Host should... |
| 19 | +- Have a single point of contact for organisers prior to the event |
| 20 | +- Have at least one member present throughout the entire event |
| 21 | + |
| 22 | +## Communication |
| 23 | +Try to get a rough number of signups across all channels (FB, Meetup, etc). For free events the turn-up rate is 50%. Expect lots of sign-ups on the last few days. |
| 24 | + |
| 25 | +## Event Day Preparation |
| 26 | +Remind host contact that the event is tonight. Show up at least 30 minutes earlier. |
| 27 | + |
| 28 | +- [ ] Put up signage to venue entrance |
| 29 | +- [ ] Test public wifi |
| 30 | +- [ ] Put up signs with wifi instructions |
| 31 | +- [ ] Check on food order status (if applicable) |
| 32 | + |
| 33 | +Welcome attendees, make them socialise a bit while everyone arrives. Now is the best time to have food. |
| 34 | + |
| 35 | +## Intro (5-10 min) |
| 36 | +Welcome attendees. Thank host. Explain that the meetup format differs from the traditional presentation style. Run over the format. Let host give short talk about their organisation. |
| 37 | + |
| 38 | +## Teams (3-5 min) |
| 39 | +Count number of attendees (tip: do it secretly while host is talking). Divide into "random" groups by assigning a letter to each attendee. Everyone clusters with others of the same letter. |
| 40 | + |
| 41 | +## Topic (0-10 min) |
| 42 | +Teams awkwardly introduce and propose topics. Nerds gonna nerd, so facilitate these where needed. Suggest topics based on their interests and backgrounds. Re-balance teams that are completely beginners or non-technical. |
| 43 | + |
| 44 | +## Learn & Hack (until 9pm) |
| 45 | +Check up on teams to ensure everyone is having a good time. As the deadline approaches give them some warning and tell them not to stress out. |
| 46 | + |
| 47 | +## Presentations (2-5 min each group) |
| 48 | +Have a way to easily connect laptops to projector or TV for presentation. Test this out beforehand! Bring HDMI cable and adapters in case host does not provide. Chromecast & AppleTV work great for web/code but not great for animations. |
| 49 | + |
| 50 | +Have a countdown with audible alarm in front of the presenter for each team. |
| 51 | + |
| 52 | +## Wrap Up |
| 53 | +Thank audience and host. Explain why the meetup exists (motivational speech). Invite for next time. Remind people that they can host a meetup at their office. Thanks and good night. |
0 commit comments