Data Backup & Export/Import

[adriandarian]

Description

Implement comprehensive data backup, export, and import functionality to ensure users never lose their job search data and can easily migrate between devices.

---

Requirements

• One-click full backup
• Automatic scheduled backups
• Export all data to multiple formats
• Import data from backup files
• Restore from backup
• Backup to cloud storage
• Version history
• Selective backup/restore
• Data validation on import
• Migration tools

---

Backup Features

Full Backup

• All applications
• All companies
• All documents
• All settings
• All custom data
• Metadata (dates, version)

Incremental Backup

• Only changed data since last backup
• Smaller file sizes
• Faster backup process
• Merge with full backup

Selective Backup

┌────────────────────────────────────┐
│ 📦 Create Backup                   │
├────────────────────────────────────┤
│ Select Data to Backup:             │
│ ☑ Applications (142)               │
│ ☑ Companies (38)                   │
│ ☑ Documents (25)                   │
│ ☑ Settings                         │
│ ☑ Tags & Categories                │
│ ☐ Analytics History                │
│ ☐ Cache Data                       │
│                                    │
│ Format: [JSON ▾]                   │
│                                    │
│ [Create Backup]                    │
└────────────────────────────────────┘

---

Export Formats

1. JSON (Default)

• Complete data structure
• Easy to parse
• Version controlled
• Human readable (formatted)

{
  "version": "1.0.0",
  "exportDate": "2025-10-24T10:30:00Z",
  "applications": [...],
  "companies": [...],
  "documents": [...],
  "settings": {...}
}

2. CSV

• Flat structure
• Excel compatible
• One file per entity type
• Easy data analysis

3. ZIP Archive

• Multiple files bundled
• Includes attachments
• Compressed for space
• Easy to transfer

4. SQLite Database

• Full relational structure
• Query-able offline
• Portable database file
• Compatible with DB tools

---

Import Functionality

Import Wizard

┌────────────────────────────────────┐
│ 📥 Import Data - Step 1 of 3       │
├────────────────────────────────────┤
│ Select backup file:                │
│ [Choose File]                      │
│   backup-2025-10-24.json           │
│                                    │
│ File Info:                         │
│ • Created: Oct 24, 2025            │
│ • Version: 1.0.0                   │
│ • Applications: 142                │
│ • Companies: 38                    │
│ • Documents: 25                    │
│                                    │
│        [Cancel]      [Next →]      │
└────────────────────────────────────┘

┌────────────────────────────────────┐
│ 📥 Import Data - Step 2 of 3       │
├────────────────────────────────────┤
│ Import Options:                    │
│                                    │
│ ◉ Merge with existing data         │
│   Keep both if conflicts exist     │
│                                    │
│ ○ Replace existing data            │
│   ⚠️ Will delete current data      │
│                                    │
│ ○ Import only new items            │
│   Skip items that already exist    │
│                                    │
│ Conflict Resolution:               │
│ • Duplicate detection: [On]        │
│ • Keep: [Newer ▾]                  │
│                                    │
│    [← Back]  [Cancel]  [Next →]    │
└────────────────────────────────────┘

┌────────────────────────────────────┐
│ 📥 Import Data - Step 3 of 3       │
├────────────────────────────────────┤
│ Review & Import:                   │
│                                    │
│ ✓ 142 applications to import       │
│ ✓ 38 companies to import           │
│ ✓ 25 documents to import           │
│ ⚠️ 3 conflicts detected            │
│                                    │
│ Conflicts:                         │
│ • Google application exists        │
│   → Keep: [Newer ▾]                │
│ • Meta company exists              │
│   → Keep: [Local ▾]                │
│                                    │
│    [← Back]  [Cancel]  [Import]    │
└────────────────────────────────────┘

---

Automatic Backups

Schedule Options

• Daily at specific time
• Weekly on specific day
• Monthly on specific date
• After N changes
• Manual only

Backup Location

• Local: Downloads folder
• Browser: IndexedDB (auto)
• Cloud: Google Drive, Dropbox
• Custom: User-specified folder

Configuration

┌────────────────────────────────────┐
│ 🔄 Automatic Backup Settings       │
├────────────────────────────────────┤
│ ☑ Enable automatic backups         │
│                                    │
│ Frequency: [Daily ▾]               │
│ Time: [02:00 AM ▾]                 │
│                                    │
│ Keep last: [7 ▾] backups           │
│ Max size: [100 MB ▾]               │
│                                    │
│ Backup to:                         │
│ ☑ Browser storage                  │
│ ☑ Download folder                  │
│ ☐ Google Drive                     │
│ ☐ Dropbox                          │
│                                    │
│ Last backup: Oct 24, 2025 02:00 AM │
│ Next backup: Oct 25, 2025 02:00 AM │
│                                    │
│ [Backup Now]  [Save Settings]      │
└────────────────────────────────────┘

---

Backup History

Version Management

┌────────────────────────────────────────┐
│ 📚 Backup History                      │
├────────────────────────────────────────┤
│ Oct 24, 2025 02:00 AM    [Restore][×]  │
│ • 142 applications • 2.3 MB            │
│                                        │
│ Oct 23, 2025 02:00 AM    [Restore][×]  │
│ • 140 applications • 2.2 MB            │
│                                        │
│ Oct 22, 2025 02:00 AM    [Restore][×]  │
│ • 138 applications • 2.1 MB            │
│                                        │
│ Oct 21, 2025 02:00 AM    [Restore][×]  │
│ • 135 applications • 2.0 MB            │
│                                        │
│ [View All]  [Delete Old]  [Export All] │
└────────────────────────────────────────┘

---

Cloud Sync

Google Drive Integration

const backupToGoogleDrive = async (data: BackupData) => {
  const auth = await googleAuth();
  const drive = google.drive({ version: 'v3', auth });
  
  const file = await drive.files.create({
    requestBody: {
      name: `thrive-backup-${Date.now()}.json`,
      mimeType: 'application/json',
      parents: ['appDataFolder']
    },
    media: {
      mimeType: 'application/json',
      body: JSON.stringify(data)
    }
  });
  
  return file.data.id;
};

---

Data Migration

Import from Other Apps

• LinkedIn: Import connections, job searches
• Excel: Import spreadsheet data
• Google Sheets: Import tracking sheet
• Huntr: Import applications
• Notion: Import database

Export for Other Apps

• LinkedIn: Connection format
• Excel: Formatted spreadsheet
• Google Sheets: Import-ready format
• Resume tools: Standardized format

---

Technical Implementation

Backup Format

interface BackupFile {
  version: string;
  createdAt: Date;
  createdBy: string;
  type: 'full' | 'incremental' | 'selective';
  checksum: string;
  compressed: boolean;
  data: {
    applications: Application[];
    companies: Company[];
    documents: Document[];
    settings: Settings;
    metadata: Metadata;
  };
}

Validation

const validateBackup = (backup: BackupFile) => {
  // Version compatibility check
  if (!isCompatibleVersion(backup.version)) {
    throw new Error('Incompatible backup version');
  }
  
  // Checksum verification
  if (!verifyChecksum(backup)) {
    throw new Error('Corrupted backup file');
  }
  
  // Schema validation
  if (!validateSchema(backup.data)) {
    throw new Error('Invalid data structure');
  }
  
  return true;
};

---

Acceptance Criteria

• Can create full backup
• Can create selective backup
• Can export to all formats
• Can import from backup
• Automatic backups work
• Backup history maintained
• Cloud sync functional
• Data validation works
• Conflict resolution works
• Migration tools work

---

Security

• Encrypt backups (optional)
• Password protection
• Secure cloud transmission
• Privacy-safe exports (remove sensitive data option)